Getting Started

Overview

This guide will help you create and manage successful events using Prevema's all-in-one platform. With strategic planning and the right tools, anyone can orchestrate flawless conferences, webinars, workshops, and corporate gatherings.

Creating Your First Event

Before launching your event, consider these essential steps for success. This checklist will help you avoid common mistakes and set up your event for optimal execution.

• Basic event information:
  • Event Name and description
  • Date & Location details
• Team setup and permissions View team management guide
• Define attendee types (participants, speakers, sponsors, moderators)
• Configure custom forms for data collection

Managing Participants

Once your event is set up, you'll need to manage different participant types effectively.

By organizing participants into proper categories, you'll streamline communications and ensure everyone receives relevant information. Remember that custom forms can be tailored to each participant type.

Email Campaigns & Automations

Effective communication is key to event success. AI-powered email templates can help you craft professional messages in seconds.

“The best event platforms don't just organize—they automate the tedious tasks so you can focus on creating memorable experiences,” says event planning expert Sarah Martinez.

Consider these communication strategies for your event:

• Welcome emails: Automatically sent upon registration
• Update campaigns: Keep everyone informed of schedule changes
• Follow-up sequences: Request feedback and share resources post-event

With these tools, even complex multi-day conferences become manageable, allowing you to deliver professional, well-coordinated events that leave lasting impressions on all participants.